Located in Vancouver, BC, Canada, we specialize in securities filing services for reporting issuers. This includes SEC EDGAR filing services in the United States and SEDAR and SEDI filing services in Canada. We also design, host, and maintain client web sites.  

SEDAR FAQs

The following is a list of commonly asked SEDAR questions. If your question cannot be answered here, please call us at (604) 609-0244.

General

Q.How do I contact Automated Filing Services Inc.?
Q.What is SEDAR?
Q.Who files documents on SEDAR?
Q.What documents need to be filed on SEDAR?

Document Formats

Q.Why are there different data formats for filed documents on the SEDAR website?
Q.What is PDF format?
Q.What versions of PDF ate acceptable to the SEDAR system?
Q.Why can’t I manipulate PDF files in Acrobat Reader?

Fees

Q.How are fees paid?
Q.Can't I just be billed for the fees?
Q.What are the current CDS(SEDAR) Inc. filing fees?
Q.What are the current Securities Commissions filing fees?

Miscellaneous

Q.How do I begin using Automated Filing as our filing agent?
Q.What format should my documents be in before sending them to Automated Filing for conversion and transmission to SEDAR?
Q.How do I update my company profile?
Q.What happens if I submit a filing in error?
Q.How quickly can I determine whether my filing was accepted?
Q.Where can I find information on SEDAR forms?
Q.When are SEDAR holidays?
Q.What are the hours for filing on SEDAR?
Q.Why do some documents appear multiple times on the SEDAR Website?


General

How do I contact Automated Filing Services Inc.?

Please view the contact page.

What is SEDAR?

SEDAR is the System for Electronic Document Analysis and Retrieval, the electronic filing system for the disclosure documents of public companies and mutual funds across Canada.

An initiative of the Canadian Securities Administrators (CSA) and CDS Inc., the SEDAR system was created to allow filing of certain documents such as prospectuses and continuous disclosure documents in an electronic format with the relevant Canadian Securities Regulatory jurisdiction(s). Launched in 1997, it was developed to increase the efficiency of the filing process for both the filing issuers and the Securities Commissions as well as to allow the electronic payment of CSA filing fees and to improve public access to securities filings.

All Canadian public companies and mutual funds are generally required to file their documents in the SEDAR system. In addition, some third parties who are involved in public company transactions such as take-over bids or proxy contests may be required to file.

Most of the documents which are legally required to be filed with the Canadian Securities Administrators and many documents which may be filed with the Canadian exchanges (market centres) are included in the SEDAR system. For insider reports, please refer to SEDI. A complete list of all documents which are included is contained in the SEDAR Filer Manual.

Who files documents on SEDAR?

Please view the SEDAR overview page.

What documents need to be filed on SEDAR?

Please view the SEDAR overview page.


Document Formats

Why are there different data formats for previously filed documents?

Please view Filing History under the SEDAR Filing Formats page.

What is PDF format?

Please view the SEDAR Filing Formats page.

What versions of PDF are acceptable to the SEDAR system?

Please view the SEDAR Filing Formats page.

Why can't I manipulate PDF files in Acrobat Reader?

Acrobat Reader is simply a viewer. No changes can be made to a document. It is necessary to use Adobe Acrobat Exchange to manipulate documents in PDF format.


Fees

How are fees paid?

Please view the SEDAR Filing Fees page.

Can't I just be billed for the fees?

Please view the SEDAR Filing Fees page.

What are the current CDS(SEDAR) Inc. filing fees?

Please view the SEDAR Filing Fees page.

What are the current Securities Commissions filing fees?

Please view the SEDAR Filing Fees page.


Miscellaneous

How do I begin using Automated Filing as our filing agent?

Please view the Filing Process page.

What format should my documents be in before sending them to Automated Filing for conversion and transmission to SEDAR?

Automated Filing can process many different document formats, including paper, word-processing, spreadsheet and desktop publishing. An electronic version will pdf better and the commissions prefer not to receive scanned versions as scanning increases the size of the files greatly and can affect the clarity of the document itself.

How do I update my company profile?

Your company's profile is stored on the SEDAR filing application server and can be accessed by any authorized SEDAR Filing Agent. Advise us of the changes and we will submit them. The updates made to the profile appear on the SEDAR Web site the next business day.

What happens if I submit a filing in error?

A filing can be made private by applying to the principal Securities Commission. If the reason is valid, and it is within the various parameters of the securities commissions, then they will remove the submission. Either way, amended documents can be added to the filing. Note: this does not replace the incorrect filing - it only adds the amended documents.

How quickly can I determine whether my filing was successfully transmitted?

We will contact you at the conclusion of each filing. The submission numbers are also available upon request. Should there be a problem, we will contact you. The documents won't appear on the SEDAR website until the next business day.

Where can I find information on SEDAR forms?

http://www.sedar.com/pdf_files/FilerManual_R7.pdf

When are SEDAR holidays?

SEDAR is closed on all Canadian Statutory holidays, as shown here:

2005 Holiday Schedule

  • Monday, January 3rd - New Year's Day
  • Friday, March 25th - Good Friday
  • Monday, May 23rd - Victoria Day
  • Friday, July 1st - Canada Day
  • Monday, September 5th - Labour Day
  • Monday, October 10th - Thanksgiving Day
  • Monday, December 26th - Christmas Day
  • Tuesday, December 27th - Boxing Day

What are the hours for filing on SEDAR?

SEDAR hours of operation are 7:00 a.m. to 11:00 p.m. EST (4:00 a.m. to 8:00 p.m. PST)

Why do some documents appear multiple times on the SEDAR Website?

This is because each SEDAR filing must be complete. For example, your letter confirming your distribution to shareholders of annual financial statements will be transmitted with your filing of annual financial statements as well as with your filing of management proxy materials.

Can Automated Filing add documents to a filing made by another filing agent?

Yes, but only if the originator of the filing adds our SEDAR user ID with the appropriate privileges to the original filing.

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The Canadian Securities Administrators (CSA) are establishing a program that will allow issuers to voluntarily file financial statements in XBRL format.
Calculation Form for OSC Fee
Posted: April 10th, 2006
Please visit the OSC web site to download a copy of the latest participation fee calculation form.
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Posted: March 6th, 2006
The Ontario Securities Commission (OSC) has changed its participation fees. Click to learn more.
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