Filing Section 16 Ownership Reports
The SEC now requires all Securities Exchange Act of 1934 Section 16(a) ownership reports (Forms 3, 4, and 5) to be created and submitted via the OnlineForms web site located at https://www.onlineforms.edgarfiling.sec.gov/. This web site is user-friendly and was built to enable insiders to file their reports directly. If you are required to file Section 16 reports, there are several items that must be considered:
Every entity filing Section 16 reports (i.e. a director, insider, etc) needs to be registered with the SEC. This can be accomplished by completing and submitting a Form ID to the SEC for each entity. Upon successful registration, the SEC will provide the information required to access the OnlineForms web site and submit Section 16 reports. This information includes a CIK, CCC, and Password. Please note:
Only one CIK is required per individual, i.e. the individual only needs to submit one Form ID. If a director needs to submit Section 16 reports for involvement in multiple companies, the same CIK can be used. It might take several days to receive the required information - CIK, CCC, and Password - from the SEC.
The CIK used to log into the OnlineForms web site will be marked as the entity responsible for filing any reports during that session. Should there be any questions or concerns with the filing of a report, the SEC may contact this entity. If you are filing Section 16 reports on behalf of multiple individuals, keep this in mind.
OnlineForms FAQs
I'm an insider filing my Form 3, 4, or 5 for the first time. What steps are involved?
Ensure you have filed a Form ID with the SEC and obtained your own EDGAR filing codes. You will require your CIK, CCC, and Password to file your insider report. Ensure you have the Issuer's CIK and trading symbol. To find a company CIK, use the SEC's Search Companies and Filings or EDGAR CIK Lookup. Open the SEC OnlineForms login page and enter your CIK and Password. From the resulting menu to the left, click on "Assemble Ownership Submission." Select the form type you wish to file (3, 3/A, 4, 4/A, 5, 5/A) and press the "Assemble Ownership Submission" button. Complete and submit the resulting form. Please note you will need to enter your CIK and CCC in addition to the Issuer's CIK and trading symbol.
How and when must I complete and file a form 3, 4, or 5?
Links to PDF copies of Forms 3, 4, and 5 in addition to general instructions can be found below in our resources section.
SEC OnlineForms and Insider Reporting Resources
The following are relevant news articles and resources relating to the creation and opening of the OnlineForms site:
The following are links are related to completing Forms 3, 4, and 5:
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SEC to Decide on XBRL
Posted: May 5th, 2008
The SEC will propose rules mandating the use of XBRL during an open meeting on May 14, 2008. | Changeover to the SEC's New Smaller Reporting Company System
Posted: February 15th, 2008
The SEC has adopted a new system of disclosure rules for smaller companies filing periodic reports and registration statements with the SEC. The new rules are effective February 4, 2008. Form types 10QSB, 10KSB, SB-2, 10-SB, are slowly being phased out as a result of this new system. Companies with a year end of December 31st will be required to file under form types 10-K and 10-Q on reports beginning with the first quarter of 2008. Click to view a summary on the SEC web site. | Electronic Submission of Form D
Posted: February 15th, 2008
The SEC will be mandating the electronic filing of Form D through the internet beginning September 15, 2008. Click to view the official SEC rule release. |
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